Women Traveling together
Privacy policy
Effective Date: 1 November 2025
Last Updated: 1 October 2025
Women Traveling Together® (a.k.a. WTT, "we," "us," or "our") is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Privacy Policy applies to the Women Traveling Together website and governs data collection and usage. By using the Women Traveling Together website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
Collection of Your Personal Information
Women Traveling Together collects personally identifiable information, such as your e-mail address, name, home or work address or telephone number. Credit card data is encrypted and retained to provide membership renewal services when authorized by you and is only visible on an as-needed basis by a limited number of employees who have a 2nd-tier authentication code. Credit card information is processed through our PCI-DSS compliant payment processor, Authorize.net, who maintains their own privacy policies and security standards.
Women Traveling Together also collects anonymous demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, interests and favorites.
There is also information about your computer hardware and software that is automatically collected by Women Traveling Together. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. We also collect data through tracking technologies including cookies, web beacons, pixels, and analytics services such as Google Analytics and Facebook Pixel. This information is used by Women Traveling Together for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Women Traveling Together Web site.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Women Traveling Together public message boards, this information may be collected and used by others. Note: Women Traveling Together does not read any of your private online communications.
Women Traveling Together encourages you to review the privacy statements of Web sites you choose to link to / from Women Traveling Together so that you can understand how those Web sites collect, use and share your information. Women Traveling Together is not responsible for the privacy statements or other content on Web sites outside of the Women Traveling Together and Women Traveling Together family of Web sites.
Children's Privacy
Our services are not directed to individuals under the age of 21. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information. If you believe we have collected information from a child under 13, please contact us immediately at wttmail@womentraveling.com.
Use of Your Personal Information
Women Traveling Together collects and uses your personal information to operate the Women Traveling Together Web site and deliver the services you have requested. Women Traveling Together also uses your personally identifiable information to inform you of other products or services available from Women Traveling Together and its affiliates. Women Traveling Together may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
Women Traveling Together does not sell, rent or lease its customer lists to third parties. Women Traveling Together may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party.
In addition, Women Traveling Together may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. These trusted third-party service providers may include:
All such third parties are prohibited from using your personal information except to provide these services to Women Traveling Together, and they are required to maintain the confidentiality of your information.
Women Traveling Together does not collect sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.
Women Traveling Together keeps track of the Web sites and pages our customers visit within Women Traveling Together, in order to determine what Women Traveling Together services are the most popular. This data is used to deliver customized content within Women Traveling Together to customers whose behavior indicates that they are interested in a particular subject area. We do not use automated decision-making or profiling that produces legal or similarly significant effects.
Women Traveling Together Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Women Traveling Together or the site; (b) protect and defend the rights or property of Women Traveling Together; and, (c) act under exigent circumstances to protect the personal safety of users of Women Traveling Together, or the public.
Use of Your Personal Information
Legal Basis for Processing:
We collect and process your personal information based on the following legal grounds:
• Contract performance: To provide the travel services you have requested
• Legitimate interests: To improve our services, conduct marketing, and ensure website security
• Consent: When you have explicitly agreed to specific uses of your data
• Legal obligation: When required by law to retain or disclose information
Women Traveling Together collects and uses your personal information to operate the Women Traveling Together Web site and deliver the services you have requested. Women Traveling Together also uses your personally identifiable information to inform you of other products or services available from Women Traveling Together and its affiliates. Women Traveling Together may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
Women Traveling Together does not sell, rent or lease its customer lists to third parties. Women Traveling Together may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party.
In addition, Women Traveling Together may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. These trusted third-party service providers may include:
• Email service providers (e.g., Mailchimp, Constant Contact)
• Customer relationship management platforms
• Tour operators and travel suppliers
• Payment processors
• Website hosting and cloud storage providers
• Analytics and marketing services
All such third parties are prohibited from using your personal information except to provide these services to Women Traveling Together, and they are required to maintain the confidentiality of your information.
Women Traveling Together does not collect sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.
Women Traveling Together keeps track of the Web sites and pages our customers visit within Women Traveling Together, in order to determine what Women Traveling Together services are the most popular. This data is used to deliver customized content within Women Traveling Together to customers whose behavior indicates that they are interested in a particular subject area. We do not use automated decision-making or profiling that produces legal or similarly significant effects.
Women Traveling Together Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Women Traveling Together or the site; (b) protect and defend the rights or property of Women Traveling Together; and, (c) act under exigent circumstances to protect the personal safety of users of Women Traveling Together, or the public.
International Data Transfers
If you are accessing our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. By using our services, you consent to the transfer of your information to the United States. We take appropriate measures to ensure your data is treated securely and in accordance with this Privacy Policy.
Use of Cookies and Tracking Technologies
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Women Traveling Together pages, or register with Women Traveling Together site or services, a cookie helps Women Traveling Together to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Women Traveling Together Web site, the information you previously provided can be retrieved, so you can easily use the Women Traveling Together features that you customized.
In addition to cookies, we may use:
Use of Cookies and Tracking Technologies
The Women Traveling Together Web site use "cookies" to help personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Women Traveling Together pages, or register with Women Traveling Together site or services, a cookie helps Women Traveling Together to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Women Traveling Together Web site, the information you previously provided can be retrieved, so you can easily use the Women Traveling Together features that you customized.
In addition to cookies, we may use:
• Web beacons and pixels: Small graphic images that help us understand user behavior and measure website effectiveness
• Analytics tools: Services like Google Analytics to understand how visitors use our site
• Social media plugins: Features that may allow social networks to track your activity
Do Not Track Signals:
Some browsers include a "Do Not Track" (DNT) feature that signals to websites you visit that you do not want to have your online activity tracked. Our website does not currently respond to DNT signals. You can manage tracking preferences through your browser settings and opt-out tools provided by analytics services.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Women Traveling Together services or Web sites you visit.
Your Privacy Rights and Choices
You have the following rights regarding your personal information:
Right to Access:
You may request a copy of the personal information we hold about you. To request access, contact us at wttmail@womentraveling.com.
Right to Correction:
You may request that we correct inaccurate or incomplete personal information. You can update much of your information directly through your account settings, or contact us for assistance.
Right to Deletion:
You may request that we delete your personal information, subject to certain legal exceptions (e.g., records we must retain for legal compliance). To request deletion, email wttmail@womentraveling.com. We will respond to your request within 30 days.
Right to Data Portability:
You may request a copy of your personal information in a structured, commonly used, and machine-readable format. Contact us at wttmail@womentraveling.com to make this request.
Right to Opt-Out of Marketing:
You may unsubscribe from our marketing emails at any time by:
• Clicking the "unsubscribe" link at the bottom of any marketing email
• Logging into your account and adjusting your communication preferences
• Emailing us at wttmail@womentraveling.com
Please note that even if you opt out of marketing communications, we may still send you transactional emails related to your bookings and account.
Right to Withdraw Consent:
Where we process your data based on consent, you may withdraw that consent at any time by contacting us.
State-Specific Privacy Rights
California Residents (CCPA/CPRA):
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information (with certain exceptions)
• Right to opt-out of the sale of personal information (Note: Women Traveling Together does not sell personal information)
• Right to non-discrimination for exercising your privacy rights
To exercise these rights, contact us at wttmail@womentraveling.com. We will verify your identity before processing your request.
European Union Residents (GDPR):
If you are located in the European Economic Area, you have rights under the General Data Protection Regulation, including those listed above, plus:
• Right to object to processing based on legitimate interests
• Right to lodge a complaint with your local data protection authority
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Specifically:
• Account information: Retained for the duration of your active account and after account closure for legal and business purposes
• Transaction records: Retained for 7 years to comply with financial and tax regulations
• Marketing data: Retained until you opt out or for 3 years of inactivity
• Cookies and tracking data: Typically retained for 6 months to 2 years, depending on the technology
After the retention period expires, we will securely delete or anonymize your personal information.
Security of Your Personal Information
While we implement reasonable security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
Security of Your Personal Information
Women Traveling Together secures your personal information from unauthorized access, use or disclosure. Women Traveling Together secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. We also employ additional security measures including firewalls, access controls, regular security audits, and employee training on data protection.
While we implement reasonable security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
Data Breach Notification
In the event of a data breach that compromises your personal information, we will notify affected users within 72 hours of becoming aware of the breach, as required by applicable law. Notification will be sent via email to the address on file and may include:
• Description of the breach and data affected
• Description of the breach and data affected
• Steps we are taking to address the breach
• Recommended actions you can take to protect yourself
• Contact information for questions
We will also notify relevant regulatory authorities as required by law.
Changes to This Statement
Women Traveling Together will occasionally update this Statement of Privacy to reflect company and customer feedback. When we make material changes to this Privacy Policy, we will notify you by:
• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to the address associated with your account (for significant changes)
• Displaying a prominent notice on our website
We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your information. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.
Contact Information
Women Traveling Together welcomes your comments regarding this Statement of Privacy. If you believe that Women Traveling Together has not adhered to this Statement, please contact Women Traveling Together at:
Email: wttmail@womentraveling.com
Mail: 2661 Riva Rd., Suite 621 Annapolis, MD 21401
Phone: (443) 458-5634
We will use commercially reasonable efforts to promptly determine and remedy the problem. We will respond to privacy-related inquiries within 30 days.
Our Promise to You
It doesn’t matter which tour you choose.
You’ll find your people and make memories that last a lifetime.